Cooking Oil Management Software for Multi-Unit Restaurants — Compliance, Manifests, and Reporting in One Portal

Yes. The CDFA requires a manifest for every used cooking oil (inedible kitchen grease) pickup, electronic manifests are permitted, and records must be kept for a two-year minimum. The Filtrate portal generates a CDFA-compliant digital manifest at every pickup and retains records for seven years — far beyond that minimum. See 3 CCR 1180.24: www.law.cornell.edu/regulations/california/3-CCR-1180.24

Every manifest records the date and time of the pickup, the gallons collected, the container serviced, the registered transporter performing the collection, and the destination — a CDFA-licensed renderer. Together these document the chain of custody the CDFA's inedible kitchen grease program is designed to capture. Program details: www.cdfa.ca.gov/AHFSS/MPES/

Instead of a different paper system at every site, the Filtrate portal centralizes pickups, schedules, containers, and manifests for your whole portfolio in one dashboard. Access is role-based: corporate compliance sees every location, each regional manager sees their territory, and each GM sees their own site. When records are requested for one location or all of them, you export them in one click rather than chasing field staff.

The CDFA's inedible kitchen grease manifest system exists to document chain of custody, deter theft, and prevent illegal dumping. A complete, retained record proves where your oil went and who handled it, which turns a disputed or missed pickup into a quick lookup. Program background: www.cdfa.ca.gov/AHFSS/MPES/

The CDFA sets a two-year minimum retention for used cooking oil manifests. We retain records for seven years in the Filtrate portal, so a request that reaches back further than your own files — for an inspector, an insurer, or acquisition diligence — is still easy to fulfill with a one-click export. Retention rule: www.law.cornell.edu/regulations/california/3-CCR-1180.24

Collected used cooking oil is recycled into biodiesel and renewable-diesel feedstock through a CDFA-licensed renderer, and that destination is named on every manifest. For reporting, the honest, sourced figures are: renewable diesel averages about a 65% carbon-intensity reduction (DOE/CARB, afdc.energy.gov/fuels/renewable-diesel), and waste-feedstock biodiesel/renewable diesel cuts lifecycle GHG roughly 79–86% versus petroleum diesel (DOE AFDC, afdc.energy.gov/fuels/biodiesel-production).

It is both the service relationship and the software. We arrange free scheduled pickup performed by our CDFA-licensed renderer partner and provide the locked anti-theft container — and every pickup flows into the Filtrate portal as a digital manifest with full chain of custody. You get reliable collection and audit-ready documentation in one place, month-to-month with no long-term contract.

We currently serve Orange County, Los Angeles, San Diego, the Inland Empire, the Bay Area, and Tacoma/PNW, and we are expanding. If some of your locations sit outside that footprint, tell us where they are and we will notify you as we reach them. We do not claim coverage we do not have — honest geographic disclosure is an FTC requirement: www.ftc.gov/business-guidance/resources/advertising-faqs-guide-small-business